Keeping records of prescriptions

(a) Every practitioner, pharmacist, or medical oxygen distributor who compounds, sells, or delivers any prescribed drug to a patient or a patient's agent shall maintain records that identify: (1) The specific drug product dispensed, including: (A) The product's national drug code (NDC) number; or (B) The brand name or the established name and the name or commonly accepted abbreviation of the principal labeler of the drug product dispensed, the product strength, and the dosage form; (2) The quantity of the drug; (3) Directions for use; (4) The number of allowable refills; (5) The date of initial dispensing and the dates of all refilling; (6) The date of any transfer of the prescription; (7) The name, business address, and telephone number of the recipient pharmacist or medical oxygen distributor for any transfer of prescription; (8) The prescribing practitioner, including name, business address, and telephone number; (9) The format (oral, written, or electronic) in which the prescription was received; (10) Except as otherwise authorized for expedited partner therapy in section 453-52 or for an opioid antagonist in section 461-11.8, the patient, including name, address, and telephone number; (11) The date of prescribing; and (12) The name of the practitioner, pharmacist, or medical oxygen distributor dispensing the drug. Every prescription dispensed shall have the name of the pharmacist, dispensing practitioner, or medical oxygen distributor responsible for the dispensing appended to the prescription record, and every prescription record shall be preserved and legible for a period of not less than five years. The prescription records shall be subject at all times to the inspection of the director of health or the director's agent. (b) Prescription records may be electronically maintained using an appropriate prescription information processing system; provided that: (1) There are procedures to maintain the records, including but not limited to auxiliary procedures for backing up files, computer downtime, and the protection of patient confidentiality; and (2) Upon request the prescription records, or a subset thereof, shall be provided to the director or the director's agent, in a form specified by the director, within forty-eight hours. (c) Prescription records shall be maintained electronically or manually such that the information is readily retrievable during the pharmacy's normal operating hours.