HRS §456-4
Notaries must file their commission and seal with the court
New notaries must give the circuit court clerk in their home circuit a copy of their commission, a seal impression, and a signature sample. They may also file these with other circuit courts. The clerk can then confirm the notary's official status. Electronic seals are not covered by this rule.
notaries
The statute, as written — Filing copy of commission; authentication of acts
(a) Each person commissioned as a notary public under this chapter shall forthwith file a literal or photostatic copy of the person's commission, an impression of the person's tangible seal, and a specimen of the person's official signature with the clerk of the circuit court of the circuit in which the notary public resides. Each person commissioned as a notary public under this chapter may also, at the person's option, file the above-named documents with the clerk of any other circuit court. Thereafter any clerk, when requested, shall certify to the official character and acts of any such notary public whose commission, impression of tangible seal, and specimen of official signature are so filed in the clerk's office. A notary public's electronic seal shall not be subject to the requirements of this section. (b) All documents filed under this section may be maintained in tangible or electronic format.
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