HRS §414D-107
Record date for member notice and voting
This section explains how a corporation sets the record date, which is the cutoff date for deciding which members can get meeting notices or vote. The bylaws usually set it, but if not, the board can. If neither does, default rules apply. It also covers adjourned meetings and court-ordered changes.
everyone
The statute, as written — -107] Record date; determining members entitled to notice and vote
(a) The bylaws of a corporation may fix or provide the manner of fixing a date as the record date for determining the members entitled to notice of a members' meeting. If the bylaws do not fix or provide for fixing such a record date, the board may fix a future date as such a record date. If no such record date is fixed, members at the close of business on the business day preceding the day on which notice is given, or if notice is waived, at the close of business on the business day preceding the day on which the meeting is held, are entitled to notice of the meeting. (b) The bylaws of a corporation may fix or provide the manner of fixing a date as the record date for determining the members entitled to vote at a members' meeting. If the bylaws do not fix or provide for fixing such a record date, the board may fix a future date as such a record date. If no such record date is fixed, members on the date of the meeting who are otherwise eligible to vote are entitled to vote at the meeting. (c) The bylaws may fix or provide the manner for determining a date as the record date for the purpose of determining the members entitled to exercise any rights in respect of any other lawful action. If the bylaws do not fix or provide for fixing such a record date, the board may fix in advance such a record date. If no such record date is fixed, members at the close of business on the day on which the board adopts the resolution relating thereto, or the sixtieth day prior to the date of such other action, whichever is later, are entitled to exercise such rights. (d) A record date fixed under this section may not be more than seventy days before the meeting or action requiring a determination of members occurs. (e) A determination of members entitled to notice of or to vote at a membership meeting is effective for any adjournment of the meeting unless the board fixes a new date for determining the right to notice or the right to vote, which it must do if the meeting is adjourned to a date more than seventy days after the record date for determining members entitled to notice of the original meeting. (f) If a court orders a meeting adjourned to a date more than one hundred twenty days after the date fixed for the original meeting , it may provide that the original record date for notice or voting continues in effect or it may fix a new record date for notice or voting.
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