HRS §414D-301
Corporate records
A corporation must keep certain records, including meeting minutes, accounting records, and a member list. These records must be kept in writing or a convertible format, and specific documents must be kept at the principal office.
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The statute, as written — Corporate records
(a) A corporation shall keep as permanent records minutes of all meetings of its members and board of directors, a record of all actions taken by the members or directors without a meeting, and a record of all actions taken by committees of the board of directors as authorized by section 414D-148(d). (b) A corporation shall maintain appropriate accounting records. (c) A corporation or its agent shall maintain a record of its members in a form that permits preparation of a list of the name and address of all members, in alphabetical order by class, showing the number of votes each member is entitled to cast. (d) A corporation shall maintain its records in written form or in another form capable of conversion into written form within a reasonable time. (e) A corporation shall keep a copy of the following records at its principal office: (1) Articles or restated articles of incorporation and all amendments to them currently in effect; (2) Bylaws or restated bylaws and all amendments to them currently in effect; (3) Resolutions adopted by its board of directors relating to the characteristics, qualifications, rights, limitations, and obligations of members or any class or category of members; (4) Minutes of all meetings of members and records of all actions approved by the members for the past three years; (5) All written financial statements furnished for the past three years under section 414D-306; (6) A list of the names and business or home addresses of its current directors and officers; and (7) The most recent annual report delivered to the department director under section 414D-308.
Sections this one refers to
§414D-148 How boards can create and use committees
§414D-306 Getting financial reports from your corporation
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