HRS §92-31
Keeping and destroying old government records
This section lets government offices keep records as photos, microfilm, or electronic files instead of paper. Once the comptroller approves in writing, the office can destroy the original paper record. The comptroller may require a copy to be kept in the public archives or another agency.
countiesstate agencies
The statute, as written — Disposition of original record
A photograph, microphotograph, reproduction on film, or electronic form of a government record shall be placed in conveniently accessible files and provisions made for preserving, examining, and using the same. Thereafter, a public officer, after having first received the written approval of the comptroller as provided in section 94-3, may cause such record, paper, or document to be destroyed. The comptroller may require, as a prerequisite to the granting of such approval, that a reproduction or print of such photograph, microphotograph, or reproduction on film, or electronic form of the record be delivered into the custody of the public archives for safekeeping. The comptroller may also require the delivery into the custody of another governmental department or agency or a research library of any such record, paper, or document proposed to be destroyed under the provisions of this section.
Sections this one refers to
§94-3 Disposing of government records
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