Final subdivision map rules and filing requirements

If the final map is to be filed with the Land Court for recordation, it shall comply with the requirements specified under the rules of the Land Court for Land Court subdivisions. If the final map is not to be filed with the Land Court, it shall contain the following data:The final map of all registered land shall conform as to size and scale with the standards set forth in Section 502-19, H.R.S. Where the final map is not to be filed with the Land Court, it may be acceptable to the Planning Commission if it is legal size, eight and one-half by thirteen (8 1/2 x 13) inches, or of other size as it may be acceptable to the Planning Commission. When more than one (1) sheet is required an index sheet of the same size shall be filed to show the entire subdivision on one (1) sheet with block and lot numbers.The final map shall show the following information:Name and address of the owner of record, subdivider or his or her agent, and of the registered surveyor who prepared the map.The date, title, north arrow, scale and tax key. The title shall include the name of the subdivision under which it is to be recorded.Locations of all proposed streets, easements, parks and other open spaces, reservations, lot lines, set-back lines; also names and lines of all adjoining or existing streets.The length and true azimuths of all straight lines, radii, chords, and central angles of all curves along the property lines of each street, all dimensions and true azimuths along the lines of each lot, and also any other data necessary for the location of all building lines proposed to be imposed by the subdivider, including set-back lines.All subdivisions shall be shown to have been accurately surveyed, coordinated to the government survey triangulation stations and permanently monumented on the ground with approved survey monuments. The error of closure in traverse around the subdivision and around interior lots or blocks shall not exceed one (1) foot to ten thousand (10,000) feet of perimeter.Names of all subdivisions immediately adjoining; or when adjoining property is not a recorded subdivision, the names of the owners thereof.Boundary of the subdivided tract, with courses and distances marked thereon. The boundary shall be determined by survey in the field by a registered land surveyor and certified to be correct.Any conditional requirements imposed as a condition for subdivision by the respective agencies.Final Subdivision Map; Supplemental Documents. The final subdivision map shall be accompanied by the following documents:A certificate from a professional land surveyor duly licensed in the State of Hawai'i attesting to the accuracy of the map.The preliminary prints shall be accompanied by a preliminary title report of the property shown on the map.The subdivision agreement and bonds provided for in Section in cases in which the applicant seeks approval of the final subdivision map prior to constructing required improvements.The certificates provided for in Section in cases in which the applicant has already constructed required improvements, together with deeds of conveyance conveying a warranty title to all the streets and other improvements and easements associated with the improvements within the subdivision which the applicant offers for dedication to the County.Cash payment, or proof of payment, for all checking and filing fees; facilities reserve charge and other charges as required by the Department of Water and other applicable fees or deposits.Deeds for easements or rights-of-way required for road, drainage or other purposes which have not been dedicated on the final map.Written evidence acceptable to the County in the form of rights-of-entry or permanent easements across private property outside of the subdivision permitting or granting access to perform necessary construction work, permitting the maintenance of the facility, and providing access to the subdivision.Agreements acceptable to the County executed by the owners of existing utility easements within proposed road right-of-way consenting to the joint use of the right-of-way as may be required by the County for the public use and convenience of the road.Evidence of formation of legal entities when required to operate and perform all required maintenance and services.Deed restrictions relating to any common park or recreation area.An electronic record (digitized format) of the final map(s).Filing of Final Subdivision Map.The applicant shall file fifteen (15) copies of the subdivision final map with the Planning Department within one (1) year after approval of the preliminary subdivision map. If no filing is made, the approval of the preliminary subdivision map and construction plan shall become void unless an extension of time is granted by the Planning Commission.An applicant may elect to file for approval of a final map covering only a portion of the approved preliminary map if he or she declares his or her intention at the time he or she files the preliminary map. Each partial final map shall apply to approval for a partial final map and the subdivision agreement required of the applicant shall provide for the construction of improvements as may be necessary to constitute a logical and orderly development of the whole subdivision by units.Action on Final Subdivision Map.Planning Director. After accepting the filing of the final subdivision map, the Planning Director shall send a report to the Planning Commission indicating whether the final map conforms to the terms, conditions and format of the preliminary subdivision map which has been previously approved or conditionally approved by the Planning Commission and to the approved construction plans. The report shall incorporate written reports by the County Engineer and the Manager and shall also indicate whether the other requirements of this Chapter, other ordinances and State law have been satisfied.Planning Commission. After the receipt of the report from the Planning Director, the Planning Commission shall determine whether the final subdivision map substantially conforms to the terms, conditions and format of the preliminary subdivision map which has been previously approved or conditionally approved, and to the approved construction plans, and whether the applicant has satisfied all other requirements imposed by law. The Planning Commission shall accordingly approve or disapprove the final subdivision map.Time Limits. If the Planning Commission fails to take action on the final subdivision map within forty-five (45) calendar days from the date of acceptance, unless the applicant assents to a delay, the final subdivision map shall be deemed approved.Recordation. The final subdivision map or a metes and bounds description of the subdivision must be recorded prior to or at the time of conveyance of interest in any lot or parcel. If no such timely recordation is made, the approval of the preliminary subdivision map, the construction plans, and the final subdivision map shall become void.Errors and Discrepancies. The approval of the final subdivision map by the Planning Commission shall not relieve the applicant of the responsibility for any error in the dimensions or other discrepancies or oversights. Errors, discrepancies, or oversights shall be revised or corrected, upon request to the satisfaction of the Planning Commission.