Rules for Hāna advisory committee members and how they work

A. The following is established: The Hāna advisory committee to the Maui planning commission. B. To be eligible for appointment as a member or alternate of an advisory committee, a person must be a resident of the relevant community plan area for a period of at least twelve consecutive months immediately preceding the person's appointment. C. The advisory committees must consist of seven members and up to two alternates; five members and up to two alternates of each advisory committee will be appointed by the council by resolution and two members appointed by the mayor. D. If an advisory committee member or alternate ceases to be a resident of the relevant community plan area, the committee member or alternate immediately forfeits the office, and the office becomes vacant. E. A mid-term vacancy exists when one of the following occurs: 1. The member or alternate has moved out of the community plan area. 2. The member or alternate has provided the mayor, council, or advisory committee chair a resignation letter. 3. The member or alternate is deceased. 4. The member is removed for failure to attend 50 percent or more of meetings or is absent from at least 25 percent of meetings within thirty days of the member's last excused or unexcused absence under section 2.41.090 . F. Mid-term vacancies in council-appointed seats will be filled by the council, and mid-term vacancies in mayor-appointed seats will be filled by the mayor; except that if an advisory committee has an alternate, the alternate will fill the remainder of the departing member's term; and if an advisory committee has two alternates, the advisory committee's chair will designate an alternate to fill the remainder of the departing member's term. G. The terms of committee members are five years, except initial terms must be staggered, with four members receiving five-year terms and three members receiving three-year terms, as selected by lot. A member receiving an initial three-year term may seek reappointment to a five-year term. The terms of alternates are three years. H. Each advisory committee is authorized to: 1. Provide recommendations to the Maui planning commission on matters within its community plan area. 2. Upon request by the Maui planning commission, hold public hearings, on behalf of the commission, on matters that pertain to its community plan area. 3. Carry out such duties as provided by law or as may be delegated to it by the Maui planning commission. 4. Adopt administrative rules. I. When requested to review a matter by the Maui planning commission, an advisory committee must provide recommendations to the planning commission within ninety days from the first meeting held to review the matter. If additional time is required because of extenuating circumstances, the advisory committee must notify the Maui planning commission. Each recommendation must be read aloud during the Maui planning commission's review of the matter. J. Each advisory committee must meet as needed, with meetings scheduled when appropriate to maximize community participation. K. Each advisory committee must elect a chair and a vice-chair from its members. The vice-chair will act as the presiding officer in the event of the chair's absence or disability. Until the chair is elected, the planning director will preside at the meeting, except that the planning director will not have a vote. ( Ord. No. 5835 , § 2, 2025; Ord. No. 5241 , § 1, 2021; Ord. No. 5210 , § 1, 2021)