City maintenance department divisions and their duties

The department of facility maintenance shall be divided under the chief engineer into the following divisions: (a) Division of automotive equipment service. The division of automotive equipment service, under the direction of a division chief, shall: (1) Have charge of the municipal garage and be responsible for the acquisition, custody, repair, maintenance, and disposal of all automotive vehicles and equipment assigned to and used by all city departments, except the police department, fire department, board of water supply, and the Honolulu Authority for Rapid Transportation, and except such stationary machinery as may more practicably be maintained by the division or department having control thereof; (2) Furnish when needed all parts, accessories, gasoline, distillate, fuel oil, lubricants, and tires necessary for the repair of all such automobiles, equipment, trucks, cranes, graders, sweepers, eductors, mixers, tankers, trailers, large riding tractor mowers, and rollers; (3) Furnish or assign when needed for use by other city departments, on a rental basis, such vehicular equipment as may be available to it from time to time; (4) Have charge of the municipal corporation yard or yards occupied by the division and any other place for the storing or housing of all such vehicular equipment belonging to the city; (5) By proper methods, monitor the use of all vehicular equipment belonging to or under the jurisdiction of the city and from time to time, report all instances of accidents or apparent abuse of such equipment to the department or division head concerned and to the chief engineer and the mayor. For the purpose of this subdivision, vehicular equipment belonging to or under the jurisdiction of the department of parks and recreation shall be deemed as belonging to or under the jurisdiction of the city; (6) Municipal automobiles to be kept in garage. All automobiles belonging to the city and under the jurisdiction of the division of automotive equipment service shall be kept at the municipal corporation yard when not in the actual service of the city, except such automobiles as the director and chief engineer may specifically authorize to be kept elsewhere; (7) Repairs. All repairs upon any such automobile, equipment, truck, crane, grader, sweeper, eductor, mixer, tanker, trailer, large riding tractor mower, roller, or machinery belonging to the city shall be made at the municipal garage to the fullest extent that the facilities of the garage permit, except repairs made in an emergency. The municipal garage shall also make repairs upon and furnish gasoline, oils, parts, and accessories for equipment coming under the jurisdiction and control of other departments, excepting only the board of water supply, police department, fire department, and the Honolulu Authority for Rapid Transportation, and it may, upon request, furnish such repairs, gasoline, oils, parts, and accessories for such excepted departments; (8) Accounting records. It shall be the duty of the division chief to keep a system of accounting records as shall be approved by the director of budget and fiscal services and the council so as to properly charge against the proper division, department, or fund the cost of the service rendered and facilities and equipment furnished by the division of automotive equipment service and the cost shall be so charged; (9) Reports by division chief. The division chief shall make a full report to the chief engineer and the council not later than the 15th day of the month following the close of each quarter of all of the affairs of the division chief’s division, including therein, among other things, work done and equipment and stock on hand, and equipment purchased and disposed of during such quarter. The report shall be made in such form and manner as shall be approved by the director of budget and fiscal services and the council; (10) Fees or rates applicable to automotive equipment charges. The fees or rates applicable to automotive equipment shall reflect the actual cost of services performed or contracted for, goods provided, and overhead; and (11) Limitation. This subsection shall not be construed as authorizing the division of automotive equipment service to control the routing and direction of equipment while in use by another division or department. The powers, duties, and functions provided to the division of automotive equipment service by this subsection shall not apply to motor vehicles used for the city bus system or special transit service. For the purpose of this limitation, “city bus system” and “special transit service” have the same meanings as defined in § 15B-1.1 . (b) Division of road maintenance. The division of road maintenance, under the supervision of a director, shall be responsible for the construction and maintenance of roads, streets, highways, footpaths, storm drain facilities, and bridges. (c) Division of public building and electrical maintenance. The division shall: (1) Repair, maintain, and renovate all: (A) City buildings and appurtenant structures; (B) Street, park, mall, outdoor, and other city lighting and electrical facilities; and (C) Communication facilities under the jurisdiction of the department; (2) Provide daily custodial and utility services for city buildings; (3) Manage city employees’ parking and motor pool services; and (4) Manage security services for Honolulu Hale, Kapolei Hale, the Frank F. Fasi Municipal Building and other city facilities. )