How to apply for an event permit at City Hall

(a) Any person desiring to enter into a lease to hold a major event on the grounds of City Hall and the Mayor Frank F. Fasi Municipal Building shall submit an application to the director at least 30 days in advance of the proposed event. Any person desiring a permit to hold a minor event on the grounds shall submit an application to the director of customer services at least 15 days in advance of the minor event. The application shall be accompanied by the applicable fee and shall include the following: (1) If the application is for a major event, a statement of the person’s qualifications to enter into a lease under this article and such documentation thereof as may be required by the director; (2) A statement of the portion of the grounds of City Hall and the Mayor Frank F. Fasi Municipal Building that will be used for the major or minor event; (3) A statement of the duration of the proposed lease or permit and the dates and hours during which the grounds will be actively used and during which setting up and breaking down of temporary structures will be taking place; (4) A diagram showing the proposed location of any temporary structures, as well as any areas proposed to be partitioned, fenced, roped, cordoned, or otherwise demarcated for the purpose of charging a fee, or partitioned, fenced, roped, or cordoned for any other purpose, including the name of any sublessee or subpermittee that will be using any temporary structure; (5) A statement of the anticipated patronage of the event and the media that will be used to attract patronage; (6) A statement as to proposed security, sanitation, and cleanup measures and personnel for the event; (7) A general statement of the forms of entertainment to be provided, if any, and whether sound amplification will be used; (8) A statement of all fees to be charged by the lessee or permittee or any sublessee or subpermittee, including any entry fees, and of what is to be received by event patrons in exchange for payment of the fees; (9) A statement of whether any of the net proceeds from the fees charged will be turned over to any person or persons other than the lessee or permittee and a statement as to the tax-exempt or charitable status of such person or persons; (10) A designation of a natural person or persons who will be in charge of the grounds during the event; (11) The address of the applicant, and the name and address of the natural person preparing the application; (12) A statement by the applicant as to whether it shall meet the requirement of § 38-11.3 (c)(4) by providing liability insurance or by posting a bond and providing such proof of insurance or bond as may be required by the director for a major event, or by the director of customer services in consultation with the director for a minor event. If an applicant for a minor event permit seeks a waiver of the requirement, the applicant shall so state and shall state the basis for the waiver; (13) A statement as to any insurance that will be provided by any sublessee or subpermittee; and (14) Any additional information deemed necessary by the director and the director of customer services. (b) The director and the director of customer services shall prescribe the form of the applications made to each of them, respectively, pursuant to subsection (a). (c) The director to whom the application is submitted shall notify the applicant within 10 working days of receipt of a completed application as to whether the application is granted, granted with conditions, or denied. The decision of the director shall be final.